We’re Against: What Scares Office Workers in New Flexible Offices

Offices change, and change is always stressful, especially for office workers who often strive for a comfort zone. This is understandable, because an office is a second home.

Yes, exaggerated, but the point is.

Office employees are not Choi, they do not like changes. But business, in order to survive, needs to change in time and optimize what is possible to optimize. That is why business owners are delighted with flexible office systems and space booking solutions: the savings are obvious, plus the trail of technology and digitalization.

And their employees, as a rule, want to leave things as they are.

I am stressed
There are always two groups of people in the comments to articles about flexible offices and hot desking:

1. Business owners and top management: ask specific questions about how flexible office space can help.

2. Company employees: fearful of change, stress, worsening working conditions and performance.

What exactly are employees afraid of?
1. Superfluous actions and wasted time: you need to reserve a table for yourself before you come to work.

It seems that the complexity of the task is overestimated: the whole process (depending on the booking system) will take no more than 3 minutes.

According to the calculations of British scientists (!), Cited by the Financial Times, an employee collectively takes 2 weeks a year to find a job. This is about an hour and a half a day. Are you ready to believe these statistics?

2. New neighbors every time

And again, a small way out of the comfort zone. If the company is large, there is a great chance of meeting often with people you don’t know. But let’s find the advantages: new acquaintances, and possibly real-life Tinder.

There is an analyst (I have not checked the reliability), claiming that in companies where hot desking is introduced, the number of “corporate marriages” is 20% higher than in companies with a classic seating arrangement.

3. Self-expression is prohibited

Photo frames, plants, elephant figurines and more should now be stored in lockers. But no one forbids arranging all your belongings in the morning and putting them in the locker in the evening.

4. Decreased productivity

This fear from the category of irrational is a banal fear of the unknown. Changing jobs has a positive effect on productivity. Just try it.

By the way, minimalism in the workplace is also the enemy of the procrastinator. The fewer things on the table, the less likely it is to be distracted by something.

Well, do not forget that all of the above are sheer trifles compared to the stress of performing direct duties. And for gamblers – an interesting quest.

Adaptation period
It cannot be avoided. It happens that companies jump headlong into the maelstrom and apply the most radical hot desking practices: to clean the premises, fine for violations.

We at UnSpot, during the production and implementation of software for flexible offices, came to the conclusion that we need to be gentle and iterative:

Make not all tables “hot” at once.
Leave fixed tables to those employees who objectively need them. For example, executive assistants and accountants.
Organize convenient storage spaces for personal items.
Be calm about violations – they are inevitable at first. At the same time, remind about the importance of adhering to the hot desking culture.
Innovation is always a protest
Elevators without lifters
Phones without switches
Carts without horses
Stores without cashiers
Carsharing and cars by subscription instead of personal transport
Voice messages instead of calls 🙂
You can continue for a long time. The bottom line is that at first innovation meets resistance, and then it becomes the norm of a comfortable life. It’s the same with flexible offices.

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