Project management can be defined as the science of organizing and managing different resources in order to obtain the completion of specific project targets. It has been practiced for centuries, first by architects and engineers, then, starting with 1950’s by organizations which started to develop and apply certain project management tools and techniques to complex projects.
Although there are many approaches regarding projects, there are certain guidelines that require special attention: objectives, time-line, cost and responsibilities of participants. A project can only be successful if there is a certain agreement among the project stakeholders, team, customer and the management- regarding the goals of the project.
In a traditional project management approach we identify a series of steps that must be respected. According to this traditional approach, there are 5 components of a project: initiation, planning, execution, monitoring and project completion. There can be variations of these components, depending on each type of project. Apart from the traditional project management approach, there are other methods of planning and managing projects, like critical chain project management, event chain methodology, process-based management, extreme project management.
More importantly, typical project stages change according to the industry they belong to. For example, the construction projects will mostly go through stages like : Pre-Planning, Conceptual Design, Schematic Design, Design Development, Construction Drawings and Construction Administration, that each construction project must complete.
In an era of constant changes, the respectable companies which must meet certain standards of quality generally make use of a project management software implemented as a web application accessed by employees through an intranet or an extranet. A web based project management system is often easy to access by multiple users, facilitating communication within the company. Project management systems usually help you do the following : manage multiple projects, create tasks, define teams, assign roles, track problems and delays in your ongoing projects, review completed tasks and generate reports.
Thus, a web based project management system will make any work-group more efficient, as it provides teams with the ability to manage projects, tasks, issues, resources, time-sheets, documents, expenses involved in the project. Many project management system selling companies also offer clients full service training and support in project management software. Those in search of business solutions capable to make their companies more effective, innovative, and competitive, should not ignore such project management programs.